28 tips on scheduling and rotations

  1. Include missions in large group Worship Rally time.
  2. Add an extra 15 minutes to the total time and include 5 minute per 3 rotations to change classes.
  3. Give snacks to take home and eat.
  4. Eliminate recreation rotation and include craft with snack time.
  5. At the end of each rotation, play a different musical instrument and the kids have to guess what it is. The first correct answer receives a prize.
  6. Include music during large group Worship Rally time.
  7. Use a block schedule that is color coded, then give it to the staff to follow (i.e.- blue – recreation, green – Bible study, etc.)
  8. Post the complete schedule in a central area for all to see.
  9. Instead of a Bible study room for each class/grade, create a Bible study site of K-2 and 3-5 with a team of 5 workers for each room. The team works together to decorate and each person teaches one time and assists the other four.
  10. Serve a meal at the beginning and eliminate snack time.
  11. Do the mission lesson while the children are eating their snacks.
  12. Have a morning VBS and an evening VBS due to limited space. Morning session from 9:00 a.m. – 12 noon and an evening session from 6:00 p.m. – 8:30 p.m.
  13. Combine crafts with missions or other videos, if you’re crunched for time.
  14. Place schedules on the backs of nametags for quick reference.
  15. Split children in two groups during one 30-minute time frame. One group has missions while the other group goes to crafts. Then, flip-flop the groups.
  16. Conduct VBS from Saturday thru Wednesday evening. Begin on Saturday at 3:00 p.m., have an hour or more of games, feed the kids dinner, and begin VBS. End with Worship Rally. The remainder of the week, classes run from 6:00 p.m. – 8:30 p.m.
  17. Have Bible Study at the same time. All classes are studying at the same time frame. There are fewer distractions this way. No rotations occur at this time.
  18. Run a 3-day schedule, Friday-Sunday. Begin Friday night, run all day Saturday and Sunday afternoon. End with the Family Night on Sunday evening.
  19. To facilitate better use of space, we split the fellowship hall between dinner and crafts. We then feed the children on a split schedule as well as speed the process as well as help with space issues.
  20. Due to limited space in church, we have held Bible study outside in tents, in a motor home, under a canopy, or whatever might work with the theme.
  21. On Friday evening, cut two rotations and host the musical.
  22. Host outside activities (games, races, etc.) for a pre-rally gathering. Call to Worship is the line-up time.
  23. Divide kids into family groups (all ages) so the older can help the younger and don’t have as much peer pressure.
  24. Rotate the leaders rather than the kids. This saves time.
  25. Expand VBS time for the day by 15-30 minutes.
  26. Have teachers help relieve each other, so everyone gets a break.
  27. Rotate everything!
  28. Put Worship Rally in the middle of the schedule.

One thought on “28 tips on scheduling and rotations

  1. Color code your age groups. Use a different bandanna color for each group and it is easy to spot which group is where and any little ones that get misplaced.

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